Forms
Circle of Love
Circle of Love forms need to be submitted to State Circle of Love Chairs by March 1, 2026.
Circle of Love Form
Non-Circle of Love Forms
Please note the following guidelines for reporting on these forms:
You should consider filling in the report from the one-year period of March 1, 2025 – February 28, 2026.
- As court chairman please select the ONE most outstanding event in your specific area of the Circle of Love your court participated in or accomplished that is unique and send to the state for consideration and recognition. Be sure to include a completed cover sheet, “LOCAL Chairman to State Chairman.”
- In addition to mailing it to the State Chairman, please keep a copy of the cover sheet and entry for your court files.
Each project may be used only once. It cannot be entered in many or all categories.
Membership
National Newsletter Contest Rules and Instructions
National Newsletter Cover Sheet
National Facebook Page Contest
National Website Contest 2025-26
*submit entries to the State Website Chairman by March 1, 2026, Please be sure to follow directions and submit all required forms.
Running for State Office Forms
- These are located under 2025 Convention tab under Communications & Forms
- The Circle of Love Chairs duties are listed here. Each section has additional guidelines so we ask that you review them carefully.
- Each court should have goals that they should set to use as a guide to help them become a stronger more productive court within our organization. You may wish to add to the list provided.
Court Officers and Chairpersons
- Please use this form to update your current local officers and Circle of Love chairs. Please list name of court officer, list the office held, the telephone number and an e-mail address.
Gummi Bear Forms
- Gummi Bear Questionaire
- Please use this form when requesting the number of cases of Gummi Bears you would like for your court
- Gummi Bear Chair Report Form
- Use this form when reporting Gummi Bear Donations in your local court
Habitat For Humanity
The local court deadline to submit a bid for the CDA Habitat for Humanity Grant is December 1st each year. (It was extended to January 15 in 2026). Construction is to begin the following year. A Habitat build is a very rewarding experience and is not a huge amount of work. Click the links below to get a copy of the current application, instructions to complete it, and a list of MN Habitat for Humanity affiliates. Please prayerfully consider this opportunity and reach out to the State Regent if you have any questions.
Applications should be returned to the State Regent, Cathy Nelson at cathyncda@gmail.com and 1st Vice State Regent, Lisa Ouderkirk at louderkirkcda@gmail.com
Court Chaplain Installation Form
Newsletter Templates
Sample Budget for Local Courts
Sample Regent’s Report
Nominations and Election Procedure for Local Courts
- Use this guide to help with the Nominations Committee and procedures for electing new court officers
Women’s Religious Grant Application
Grant applications for the Women’s religious program must be completed by March 1 each year. If your Court is participating, note the Group or Individual needs and specify the amount requested, how they would be used, and why they should receive some funds. The State Board will make the determination for distribution. Our State Project is Support Our Seminarians and Women’s Religious Program. Each member is assessed $2.00 per year to support this project, and one half of the total collected is distributed to each of these projects in April.
Each court should have completed a Financial Review. Most courts surely know what they are doing and are trusted to protect the funds of the court. You may ask – Why Have a Financial Review?
A Financial Review is completed twice each year – mandated by CDA Bylaws. These are a Fall review (including records from April 1 through September 30) and a Spring review (including records from October 1 through March 31). (Just because you have done a review the same way for the last 10 years doesn’t mean its being done according to current mandates!! Please honor the guidance of your DD!)
Financial Reviews ensure that the local courts are running according to procedure. They ensure that the National and Local Courts are in sync. These help answer any questions and advise Local Courts on any changes from State or National. And finally, Financial Reviews safeguard accounts to make sure our funds are protected.
Book officers need to be present with all the records from the time period of the review. The Financial Review committee shall consist of 3 non-officers and the District Deputy.
Hopefully your review was completed efficiently – and that the original copy of the review paperwork was sent to the National CDA office. And copies of the review paperwork were sent to the State Regent, State Secretary, Local Court Financial Secretary (to be kept with the current membership Roster), Local Court Regent, and the District Deputy.
If done on a court meeting night, the DD should give a report of findings on the review at the local meeting. And she should follow up if any corrections were needed. If not a court meeting night, the DD should still address those present with the findings of the review. It is the responsibility of the DD to file a report – titled a visit report – to the State 2nd Vice Regent. This lets the state know that the DD is doing her job in attending the review/and or court meetings.
- Financial reviews are due twice a year.
- Periods of April 01 – September 30 is due November 1st
- Period of October 01 – March 31 is due May 1st.
- Financial Review Mark Up Form